Privacy Notice

Privacy Notice: Data protection information / data protection declaration

1. Responsible body under data protection laws:

University of Stuttgart
Keplerstraße 7
70174 Stuttgart
Germany

Telephone: +49 711 685-0
Email: poststelle@uni-stuttgart.de

2. Data protection officer:

University of Stuttgart
Data protection officer
Breitscheidstr. 2
70174 Stuttgart

Tel: +49 711 685-83687
Fax: +49 711 685-83688
Email: datenschutz@uni-stuttgart.de

3. Introductory notice

The web server of www.advanceaec.net is located at the University of Stuttgart and operated by the Technical Information and Communications Services of the Information and Communications Center of the University of Stuttgart with the web content management system WordPress. As a network partner of The Research Network for Advancing Architecture, Engineering and Construction (AdvanceAEC) the Cluster of Excellence IntCDC (EXC IntCDC) is responsible for the administration and the web content of this website.

4. Personal data is gathered as follows

4.1. Provision of the website and creation of log files

Should you access this or other websites, you transfer data to our web server via your browser. The following data is temporarily recorded in a log file whilst a connection is established:

  • IP address of the accessing computer
  • Date and time of the access
  • Name, URL and transferred data quantity of the accessed file
  • Access status (requested file transferred, not found etc.)
  • Browser type and operating system (if transferred by the requesting web browser)
  • Website from which the access took place (if transferred by the requesting web browser)

The processing of the data in this log file takes place as follows:
The log entries are continually automatically evaluated in order to recognize attacks against the web server and in order to be able to respond accordingly. In individual cases, i.e. in case of reported disruptions, errors and security breaches, a manual analysis takes place. In addition, when accessing websites, the date and time stamp, IP address + port (source), IP address + port (target) and the package size are recorded in the active network components of the University of Stuttgart.

The temporary storage of the IP address by the system is necessary in order to deliver the website to the computer of the user. For this purpose, the IP address of the user must remain saved for the duration of the session. Saving in a log file takes place in order to ensure the functional capability of the website. In addition, the data enables us to optimize the website and to ensure the security of our IT systems. IP addresses contained in the log entries are not combined with other data inventories, unless there are concrete indicators of a disruption to the correct operation. The recording of active network components also enables us to ensure the security of the IT systems. These purposes also represent our legitimate interest in the data processing in accordance with Article 6 Paragraph 1 Letter f) GDPR.

The legal basis for the temporary storage of the data and log files is Article 6 Paragraph 1 Letter f) GDPR.

Should criminal investigations be initiated due to attacks against our IT systems, the data named under 4.1.1 and log files can be passed on to state investigative bodies (for example the police, criminal prosecution authorities). The same applies if relevant authorities and/or courts make inquiries of the University and we are obliged to respond to these.

The data will be deleted once it is no longer necessary for the purpose for which it was gathered. In case of the recording of data for provision of the website, this is the case when the respective session has come to an end. The storage of the data in log files is anonymized after seven days. This takes place by means of shortening the IP addresses.

The recording of data for provision of the website and the storage of data in log files is absolutely necessary in order to operate the website. Users who do not wish for their data to be processed as described can contact the University via alternative channels (by telephone, in written form, in person) in order to receive corresponding information or carry out actions.

4.2. Use of cookies

Our website uses cookies. Cookies are text files which are saved in the Internet browser or by the web browser on the computer system of the user. Should a user access a website, a cookie can be saved in the operating system of the user. This cookie contains a character sequence, which enables a clear identification of the browser next time the website is accessed.

Certain functions of our website cannot be provided without the use of cookies. For these, it is necessary for the browser to be recognized again after a change of page. The user data which is gathered by the technically necessary cookies is not used in order to create user profiles. These purposes also represent our legitimate interest in the processing of the personal data in accordance with Article 6 Paragraph 1 Letter f) GDPR.

The legal basis for the processing of personal data using cookies is Article 6 Paragraph 1 Letter f) GDPR.

The only recipient of the information contained in the cookies is the entitled web server, i.e. the web server of the University which sets the cookie.

The duration of the saving of our cookies is as follows:
Session cookies are automatically deleted from your computer when you close your browser.
As the cookies are saved on your end device, you also have the option of deleting these earlier. You can find out more about this below.

Cookies are saved on the computer of the user and transferred from this to our site. Therefore, you as the user also have full control of the use of cookies, regardless of the saving periods listed above. By altering the settings in your web browser, you can deactivate or restrict the transfer of cookies. Cookies which have already been saved can be deleted at any time. This can also take place automatically. Should cookies be deactivated for our website, it may be the case that not all of the functions of the website can be used in full.

4.3. Registration / User account

In order to use additional certain contents and services of our website, you have the option to create a user account. Pursuant to Art. 6 (1) point a GDPR, personal data will continue to be collected and processed if you provide it to us when opening a user account.

Which data is collected can be seen from the respective input form. We store and use the data provided by you for the purpose of providing additional services.

If given, the following personal data of you will be publically visible for everybody :

  • Full Name (required)
  • Network Partner (required)
  • Research Area (required)
  • Profile Image
  • Job Location
  • Academic Title

If given, the following personal data of you will additionally be visible to logged in AdvanceAEC members on your profile page:

  • Email Address (required)
  • Current Institution
  • Weblinks
  • Research Gate Profile
  • Infos and Notes/Short Biography
  • Number of Contributed Posts

We will inform you via email if there are any relevant changes to the services or registration, like the scope of the quotation or technical conditions.

It is possible to delete your user account at any time. This can be done by confirming after clicking the ›delete‹ button on the bottom of your profile edit page or by sending us an email. After deletion of your user account, your data will be blocked in consideration of tax and commercial retention periods and deleted after expiry of these periods.

4.4. Contact form and email contact

When you contact us (e.g. via contact form or email), personal data is collected. Which data is collected in the case of a contact form can be seen from the respective contact form.

This data is stored and used exclusively for the purpose of responding to your request or for establishing contact and for the associated technical administration.

The legal basis for processing data is our legitimate interest in responding to your request in accordance with Art. 6 (1) point f GDPR.

Your data will be deleted after final processing of your enquiry; this is the case if it can be inferred from the circumstances that the facts in question have been finally clarified, provided there are no legal storage obligations to the contrary.

4.5. Newsletter

If you subscribe to our email newsletter, we will send you regular information about upcoming events, job offers and other news. The mandatory information for sending the newsletter is your gender, name and email address. This data is used to address you personally.

We use the so-called double opt-in procedure for sending newsletters. This means that we will not send you an email newsletter, unless you have expressly confirmed to us that you agree to the sending of such a newsletter. We will then send you a confirmation email asking you to confirm that you wish to receive future newsletters by clicking on an appropriate link. By activating the confirmation link, you give us your consent to the use of your personal data in accordance with Art. 6 (1) point a GDPR.

When you register for the newsletter, we store your IP address entered by the Internet Service Provider (ISP) as well as the date and time of registration so that we can trace any possible misuse of your email address at a later time. The data collected by us when you register for the newsletter will be used exclusively for the purpose of advertising by means of the newsletter.

You can unsubscribe from the newsletter at any time via the link provided in the newsletter or by sending us an email. After your cancellation, your email address will immediately be deleted from our newsletter distribution list, unless you have expressly consented to further use of your data and unless there are no legal storage obligations to the contrary.

4.6 Additional information relating to social media elements

On our website, social media buttons are links referring to the external content. No third-party providers are used in order to provide additional content. Please bear in mind that the data processing which is carried out as a result of clicking on the social media links is outside of the area of control of the university and the data protection provisions of the third-party providers must be observed.

You can find some of the data protection provisions here:
https://help.instagram.com/519522125107875
https://www.facebook.com/policy.php
http://twitter.com/privacy

Should you not agree to data processing by the third-party provider as described above, please do not click on the social media links.

4.7 Google reCAPTCHA

Based on our legitimate interest in the prevention of spam and abuse, we also use the reCAPTCHA
feature of Google on our website. This function is primarily used to distinguish whether an input is
made by a natural person or abusive by automated processing. The service includes the sending of
the IP address and possibly other data required by Google for the reCAPTCHA service to Google.
For more information about Google reCAPTCHA and Google’s privacy policy, please visit the
following link: https://policies.google.com/privacy

5. Your data protection rights

We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

  • The right to access – You have the right to request us for copies of your personal data. We may charge you a small fee for this service.
  • The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request us to complete the information you believe is incomplete.
  • The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
  • The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
  • The right to object to processing – You have the right to object to our processing of your personal data, under certain conditions.
  • The right to data portability – You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact the data protection officer of the University of Stuttgart via email: datenschutz@uni-stuttgart.de

You have the right to complain to the supervisory authority, should you be of the opinion that the processing of the personal data relating to you breaches legal regulations. The competent supervisory authority is the State Data Protection and Freedom of Information Officer of Baden-Württemberg – Landesbeauftragte für den Datenschutz und die Informationsfreiheit Baden-Württemberg: https://www.baden-wuerttemberg.datenschutz.de/

6. How to contact us

If you have any questions about this privacy policy, please do not hesitate to contact us via the contact information given in the legal notice or via the contact form.

7. Privacy policies of other websites

The AdvanceAEC website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

8. Changes to our privacy policy

We keep this privacy policy under regular review and place any updates on this web page. This privacy policy was last updated on 31 October 2020.